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The American Women's Club of Brussels

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Our Privacy Policy

The American Women’s Club of Brussels A.S.B.L. takes your privacy seriously. Because you provide us personal information as a member of our organization, we are a “controller” of personal information as defined by the EU General Data Protection Regulation ("GDPR").

In compliance with the GDPR, this privacy notice describes what personal data we collect as part of your membership; how, why, for how long we will use it, and how we keep it secure.


What type of information is collected from you?

When you sign up as a Member of the AWCB, we ask you to provide personal details so that we can better support your membership.

When you register for a public event that is organized and hosted by the AWCB, or when you are added as a guest by an AWCB Member, we ask you to provide or confirm your contact details.

    Why do we collect this information?

    We process our members’ personal information in pursuit of our legitimate interests:

    • To verify that applicants fulfill membership requirements
    • To communicate with you about events you are interested in or registered for and to keep a record of who is attending or not for security reasons; we share information such as timing changes, special directions, cancellations, etc. via email 
    • To communicate with you about your membership account and notify you of any changes to our services
    • To provide you with news and updates about the activities of the organization, opportunities to get involved, training, meetings or other event
    • To allow other members to learn more about you

    How do you access and update your personal information?

    You always have the right to:

    • Access the personal data that we hold about you
    • Restrict the processing of your personal data for specific purposes
    • Correct your personal data if you believe it is inaccurate or incomplete
    • Request that we delete your personal information

    How can you accomplish accessing or updating your data?

    On the website
    You can view and modify the personal data we hold about you at any time via your website login.


    • Log in to the website at 
    • Click on “Members Login”.
    • Click the “Login” button on the lower left
    • Click your name under the red “Members Only Area” in the upper right corner
    • Select “View Profile”
    • Select “Edit Profile” and change any information at any time.
    • Click “Save” when you are finished with your changes

    Additionally, under the link “Privacy” you may choose to show or hide any of your information to your fellow members.

    Via email
    You can contact us at to update your data or request your information be sent to you.

    Send a written request by email to Rue Théophile Delbar 8a, 1410 Waterloo, Belgium

    Deleting Your Data

    The AWCB retains your data for the duration of your membership. You have the right to request deletion of data at any time; however, please note that the AWCB may not be able to continue your membership benefits or allow event registration without it.  To request deletion of your data, send a written request by email to To request deletion by post, send a written request to Rue Théophile Delbar 8a, 1410 Waterloo, Belgium

    At the completion of your membership through cancellation or non-renewal, we will archive your membership profile and keep some of your personal data for historical reasons (we sometimes try to contact former members for anniversaries, galas, historical information regarding their experiences with the club). You have the right to review this data and request in writing to delete your personal data at any time.  If you would like to re-join as a member after deleting your information, you will need to fill out the registration form again.

    We may also keep anonymized demographic data for historical reporting purposes such as year-end reports on membership. This demographic data will not contain any individually identifiable personal information.

    When does the AWCB contact you, and how can you manage your communication preferences?

    The AWCB communicates with its members via email in several ways as part of its mission:

          • Weekly emails about upcoming Events 
          • Occasional system emails (membership renewal reminders, to reset a password, etc.)
          • Occasional event or member emails (invites, confirmations, announcements, reminders, etc.)
          • A bi-monthly newsletter

    Guests or event attendees will receive relevant system and event-related emails.

    Each member or contact always has the right to control whether they receive these emails either by logging into the member profile and changing their subscriptions, or by emailing us at In addition the member newsletter includes an “unsubscribe” link at the bottom. 

    Via email: A request to be removed from any or all newsletters may also be made in writing by sending an email to

    Offline: A written request via post may be made to the club at Rue Théophile Delbar 8a, 1410 Waterloo, Belgium

    Note: the AWCB may contact members individually at any time regarding membership issues. This is required to maintain the membership.


    How do we protect your personal information?

    Internal Processes

    Your personal data is accessible by members of the AWCB Board (President, Vice President, Secretary, and Treasurer) and certain Teams (Events and Membership).  In addition, other AWCB Members can access your personal data, if you have chosen to make public, through the Member Directory on our website. Those allowed access to this data must also accept this Privacy Policy and the strict GDPR-compliant guidelines about how the information may be accessed and used.

    Your data is stored by the AWCB in a password-protected database on our web server hosted by Wild Apricot. Wild Apricot’s hosting provider, Amazon Web Services (AWS), is world’s largest cloud provider, offering the most robust and reliable platform.

    You can learn more about Wild Apricot’s Security, Data and Privacy Protection and their GDPR compliance status. When filling out the membership application form, or updating your membership data online, your personal data is sent directly via encrypted HTTPS connection to our password-protected database.

    External Service Providers

    The AWCB never shares or sells your personal information to any third party for any purpose.

    However, the AWCB does use third party suppliers to provide some services necessary to serve our membership. These suppliers may process personal data on our behalf as “processors” and are subject to contractual conditions to only process that personal information under our instructions and protect it.

    In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes.

    Whom can you contact with questions, comments, or complaints?

    American Women’s Club of Brussels
    Rue Théophile Delbar 8a
    1410 Waterloo

    AWCB Privacy Policy - Updated 29 April, 2023 

    American Women’s Club of Brussels

    Mailing Address:
    Avenue Louise 489 /7A
    1050 Bruxelles

    (Please note the AWCB no longer has a physical address)

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